What to look for when searching for a secure print solutions

With many employees working from multiple locations throughout the week, the volume of digital documents shared within organisations continues to grow. Alongside this growth is an increase in the number of endpoints where hackers could potentially get a foothold. Businesses need robust security across every device connected to their network, including printers and multifunction devices. So what features should a secure print solution include?

The three characteristics of secure print solutions

With the growing volume and complexity of cybersecurity threats, a one-size-fits-all approach no longer offers sufficient protection. Instead, businesses need a personalised security solution tailored to their company's needs, challenges and risks.

Kyocera considers three key factors when recommending secure print solutions to our customers:

1. Confidentiality

As more devices access shared networks on the go, businesses need to control easily and track who has access to different documents and data. A secure print solution should enable companies to control who is authorised to view, download, print or edit particular information assets, as well as monitor when and how they are accessed.

2. Integrity

Information assets must always be correct and accurate to be helpful to a company. To maintain data integrity, a secure print solution should protect against unauthorised alteration of documents or data by malicious third parties.

3. Availability

With workforce mobility, there is increasing pressure to make information accessible to employees at any time and from any location. Secure print solutions should ensure data availability while maintaining confidentiality and integrity.

These three pillars support a successful cybersecurity strategy while enabling businesses to optimise operations without compromising sensitive data. Kyocera’s incorporation of these pillars into our security solutions has earned us the “Major Player” status in the IDC MarketScape.

Real solutions for real business challenges

Kyocera effortlessly balances mobility and security in the digital age by giving our customers the tools to build robust and proactive enterprises with greater information consistency and control. Here are some solutions we’ve designed to tackle real business challenges and turn them into opportunities for greater efficiency and productivity.

• Microsoft Connector is a business application that simplifies document scanning and sharing from a network-connected Kyocera multifunction printer (MFP) to Microsoft SharePoint, Exchange or OneDrive for Business.
• OnBase Connector facilitates secure collaboration and leverages an existing OnBase investment by scanning, indexing and routing documents directly from your Kyocera MFP to your enterprise content management (ECM) application.
• Kyocera Fleet Services enables remote management of devices, including regularly updating devices’ firmware to reduce security risks and logging function audits to enhance compliance. This maximises your print fleet’s potential while reducing the need for costly onsite visits.

In an increasingly digital world, a holistic cybersecurity approach is needed to eliminate weak links across the document lifecycle. Consistency and control over company devices enable businesses to benefit from digital transformation without risking their data.

The interplay of print and document security is increasingly complex in the era of remote work. But Kyocera customers can count on our industry-leading expertise and proven ability to protect their business. Download our guide to learn more about our specialised document security solutions.

KYOCERA Document Solutions provides document management solutions that improve document cost control and security, while delivering greater productivity, reliability and uptime.